9 Best Supplier & Vendor Compliance Management Software [2025]
Feb 28, 2025
When managing supplier and vendor compliance in the food and beverage, and drug industries, it's vital to ensure that your supply chain adheres to ever-changing regulatory standards.
With growing global markets and more regulations, selecting the right software to support compliance within your organization is essential for maintaining efficiency, reducing risks, and ensuring product quality.
To simplify your search, we’ve curated a list of the top 9 best supplier compliance management software to help you streamline operations and stay compliant.
Let’s dive in!
Key Features Every Supplier & Vendor Compliance Management Software Should Have
To effectively manage supplier and vendor compliance, your software should include features that ensure adherence to industry regulations, reduce risks, and enhance transparency.
Here are the essential features every compliance management software should provide:
User-Friendly Interface: The intuitive interface allows users to navigate the software easily, regardless of their technical expertise.
Customization: Tailor workflows, reports, and policies to meet the specific compliance requirements of your industry and location.
Regulatory Policy Tracking: Stay up-to-date with policy changes through real-time monitoring and automatic alerts, ensuring your suppliers remain compliant.
Reporting and Analytics: Use advanced reporting tools to track vendor performance, compliance trends, and risk factors across your supply chain.
Integration Capabilities: Integrate seamlessly with other business systems, such as ERP, QMS, PLM, and finance, to embed compliance into your operations.
Real-Time Monitoring: Continuous monitoring allows you to address compliance issues with suppliers proactively, minimizing risks and ensuring operational integrity.
Common Challenges in Supplier & Vendor Compliance
Managing supplier and vendor compliance comes with its own set of challenges, especially in regulated industries such as food and beverage, pharmaceuticals, and drugs.
Some of the most common challenges include:
Regulatory Complexity: It can be difficult to navigate the ever-changing compliance landscape and ensure that your suppliers comply with the latest regulations.
Vendor Certifications and Audits: It is critical to maintain regulatory compliance so that suppliers hold the necessary certifications and pass regular audits.
Supply Chain Transparency: Gaining full visibility into your supply chain is crucial to ensure all vendors adhere to the necessary standards.
Data Integrity: Maintaining accurate, up-to-date data on your suppliers' compliance status can be challenging, especially when dealing with multiple vendors across different regions.
Sustainability and Environmental Compliance: Ensuring that suppliers meet environmental and sustainability standards adds complexity to vendor compliance management.
Global Regulatory Alignment: Suppliers operating in different countries must meet various local and international compliance standards, which require careful oversight and documentation.
9 Best Supplier & Vendor Compliance Management Software
1. Signify
Signify is an AI-powered compliance management platform tailored for the food and beverage, cosmetics, medical devices, and pharmaceutical industries.
It streamlines regulatory tracking, risk assessments, and vendor compliance to ensure businesses stay ahead of evolving compliance requirements.
With AI-driven automation, Signify simplifies complex tasks like conformity assessments, documentation analysis, and product labeling validations, helping to reduce compliance burdens and enhance accuracy across your supply chain.
Additionally, Signify helps businesses ensure that suppliers and products remain compliant with both industry-specific and global regulatory standards, while minimizing risks and improving operational transparency.
Key Features
Automated Compliance Testing: Leverages AI-driven assessments to continuously evaluate compliance documentation, maintaining a proactive approach to compliance and reducing the risk of non-conformities.
Radar Monitoring: Keeps you ahead of regulatory changes by tracking updates relevant to your products and markets, allowing you to detect compliance risks early and stay aligned with evolving regulations.
Regulatory Compliance Intelligence: Automatically assesses products against regulatory requirements, generating compliance checklists to simplify adherence, reduce risks, and ensure alignment with industry standards—all without manual effort.
Remediation Guidance: Identifies gaps in your compliance framework and offers detailed, step-by-step recommendations to ensure corrective actions are taken, strengthening your compliance process.
Conformity Auditor: Continuously evaluates internal documentation, including policies, SOPs, labeling, and artwork, to ensure compliance with industry standards, while identifying potential gaps and suggesting improvements.
Checklist Generator: Transforms complex regulatory texts into clear, actionable compliance checklists, making it easier to break down new requirements into manageable tasks for seamless adherence.
2. SGS Digicomply
SGS Digicomply is a cloud-based software solution designed for the food, beverage, and pharmaceutical industries.
It streamlines supplier and vendor compliance by helping businesses effectively manage regulations, certifications, and compliance risks.
Key Features
Food Safety Intelligence Hub: Centralizes food safety information to assess whether suppliers meet required food safety standards and regulations.
Regulatory Intelligence Hub: Provides up-to-date information on food safety regulations to help ensure suppliers comply with the latest legal requirements.
Global Ingredient Monitoring: Monitors ingredients globally to verify that suppliers meet international standards and use safe ingredients.
Horizon Scanning: Proactively identifies emerging risks and regulatory changes, helping suppliers stay prepared for future compliance needs.
AI-driven Food Industry Insights: Offers AI-powered insights to assess supplier risk and compliance based on industry trends and data analysis.
3. FoodReady
FoodReady is a compliance management solution that caters specifically to the food industry.
It helps food manufacturers and distributors ensure their suppliers meet food safety standards and regulatory requirements.
With its robust monitoring system and supplier performance tracking, FoodReady ensures businesses maintain high standards for product quality and safety.
Key Features
Automated Supplier Document Management: Automates collecting and storing supplier documentation to ensure compliance and keep records readily available.
Batch & Inventory Database: Tracks production runs, purchase orders, and inventory costs, ensuring ingredient traceability to suppliers for accountability and quick recall.
Traceability & Recall: Manages lot traceability with shipping logs, helping identify and recall non-compliant or contaminated ingredients from suppliers.
HACCP / PCP Plan Builder: Provides customizable templates and a drag-and-drop flow designer to create HACCP/PCP programs tailored to supplier requirements.
Food Safety / Audit / HACCP & Quality Management Consulting: Offers consulting services to establish food safety systems, ensure supplier practices align with standards, and prepare for audits.
4. Veeva Systems
Veeva Systems is a comprehensive cloud-based platform that supports regulatory compliance, quality management, and supplier tracking across the pharmaceutical, life sciences, and food sectors.
It helps businesses manage supplier audits, certifications, and regulatory documentation while ensuring product quality and safety.
Key Features
Quality Solutions: Veeva consolidates quality processes into one system, helping manage and monitor supplier quality standards to ensure compliance.
Regulatory Solutions: Veeva streamlines regulatory processes and ensures accurate, up-to-date documentation, helping suppliers comply with industry-specific regulations.
Safety Solutions: Veeva manages adverse event intake and processing, supporting the monitoring of supplier safety records to prevent incidents.
Clinical Solutions: Veeva accelerates clinical study timelines, ensuring vendors involved in trials adhere to rigorous standards and regulations.
Data Management: Veeva improves data quality, ensuring the accuracy and reliability of supplier data for informed compliance decisions.
5. Freyr Solutions
Freyr Solutions offers a global regulatory compliance platform with a focus on the food, pharmaceutical, and medical device industries.
Its platform provides AI-driven insights into global regulatory requirements, helping businesses ensure that their suppliers meet all necessary compliance standards.
Key Features
Regulatory Compliance Consulting: Freyr offers consulting services to ensure companies and suppliers comply with regulations through strategy development, implementation, and ongoing monitoring.
Regulatory Information Management (RIM): Freyr ensures that supplier/vendor data is accurate and up-to-date, making it readily accessible for audits and inspections.
Global Regulatory Intelligence (GRI): Powered by AI, NLP, and ML, Freyr's GRI helps companies stay ahead of regulatory changes, ensuring suppliers remain compliant with the latest regulations.
Risk Assessment and Mitigation: Freyr helps assess and mitigate compliance risks from suppliers, developing strategies to address and prevent future issues.
Audit and Inspection Support: Freyr supports audits and inspections, helping prepare documentation, conduct mock audits, and ensure compliance with regulatory requirements.
6. SafeFood 360°
SafeFood 360° is designed specifically for food safety and compliance management.
This software helps businesses track and manage supplier compliance within the food industry, ensuring suppliers comply with regulations such as HACCP, FSMA, and more.
Key Features
Supplier Management: Enables management of approved suppliers, including audits, risk assessments, and appraisal scorecards, while scheduling reviews and tasks to avoid oversights.
Document Control: Integrates key documents and plans for instant reference, ensuring version control, document approvals, and user notifications of changes.
HACCP / PCP: Supports the creation of HACCP, PCP, and Food Safety Plans, integrating risk assessment models and decision trees for full compliance.
Auditing: Facilitates management system audits and reviews, ensuring compliance and performance tracking.
Risk Assessment: Conducts risk assessments, supplier scorecards, and evaluates potential compliance risks.
7. Gatekeeper
Gatekeeper is a vendor and contract management platform that streamlines contract workflows, automates processes, and enhances supplier relationships.
It offers centralized contract storage, risk management tools, and AI-driven contract summaries to ensure efficiency and compliance.
Key Features
Centralized & Secure Vendor Repository: Gatekeeper stores all contract-related files, interactions, and metadata in a secure repository with enterprise-grade audit trails for peace of mind.
Market IQ for Third-Party Risk Management: Market IQ provides vendor credit information from trusted sources to help prioritize and manage third-party risks.
Kanban Workflow Engine for Scalable & Compliant Processes: The Kanban Workflow Engine automates contract management, saving time and ensuring scalable, compliant processes.
Touchless Contracts for Fully-Compliant Records: Gatekeeper's Touchless Contracts automate the generation of compliant, legally-binding contracts with centralized boilerplates and eSignatures.
Compliant eSignature Solution: The integrated eSignature solution ensures a seamless, compliant signing process, meeting ESIGN, UETA, and eIDAS standards for legally-binding agreements.
8. ComplianceQuest
ComplianceQuest is a cloud-based platform that streamlines regulatory processes, improves safety, and enhances product lifecycle management.
It offers solutions for Quality Management Systems (QMS), Environmental Health and Safety (EHS), Supplier Relationship Management (SRM), and Product Lifecycle Management (PLM) in industries such as aerospace, automotive, and pharmaceuticals.
Key Features
Supplier Quality Management: ComplianceQuest provides real-time insights to proactively manage supplier quality and ensure compliance with quality standards and regulations.
Supplier Risk Management: Manage supplier risk from initial assessment to ongoing monitoring, ensuring a proactive approach to compliance and risk reduction.
Automated Workflows for Supplier Audits: Automate and streamline supplier audit processes, reducing manual effort while ensuring consistent and thorough evaluations.
Document Control & Management: Maintain compliance with robust document control, ensuring supplier documentation is accurate, up-to-date, and easily accessible for audits.
Real-time Reporting & Analytics: Access real-time reporting and analytics to monitor supplier performance and compliance, enabling informed decision-making and continuous improvement.
9. SafetyChain
SafetyChain is a food safety and compliance management platform that provides real-time monitoring and management of supplier compliance.
It helps businesses in the food, beverage, and pharmaceutical industries ensure that their suppliers meet necessary standards for safety, quality, and regulatory adherence.
Key Features
Gain Insight on Regulatory, Supplier, and Customer Relationships: SafetyChain helps manage supplier relationships, ensuring compliance with regulatory requirements and customer expectations.
Audit-Ready Data: SafetyChain ensures audit-ready data is available, facilitating easy access for audits and inspections to demonstrate supplier compliance.
Standardize Programs for Continuous Improvement: Standardizes programs across production lines and facilities to ensure consistent processes and adherence to supplier quality standards.
Proactive Risk Mitigation: Identifies potential risks and implements measures to prevent them, ensuring compliance and preventing supply chain disruptions.
Customize Reports by Product, Department, or Facility: Provides customizable reports to monitor supplier performance and compliance across products, departments, or facilities.
How Can Signify Elevate Your Supplier Compliance Management?
Signify is an AI-powered compliance automation platform that simplifies supplier verification, regulatory adherence, and risk management for the food, beverage, and pharmaceutical industries. It helps businesses automate compliance processes, stay audit-ready, and proactively address regulatory changes with minimal manual effort.
With Signify, you can streamline supplier compliance management through:
Supplier Verification: Signify ensures your suppliers meet industry standards and regulations, boosting confidence in selecting reliable and ethical suppliers.
Automated Document Analysis: The platform automatically analyzes supplier documents to verify compliance with regulatory requirements, ensuring adherence throughout the product lifecycle.
Always-on Compliance Monitoring: Signify reviews supplier documents in real-time, uncovering potential compliance risks and eliminating the need for manual assessments and gap analysis.
Thousands of Regulatory Frameworks: Access and test compliance against thousands of laws, regulatory frameworks, and standards, all in one place, to ensure global supplier compliance.
Labeling and Exports Compliance: Signify helps ensure suppliers comply with import regulations and fair trade laws, streamlining labeling and export activities with confidence.
Ready to elevate your supplier compliance management?
Book a demo and see how Signify can automate regulatory processes.
